Easing the administrative burden on architects

Easing the administrative burden on architects

Architects often fill the “project manager” and “contract administrator” roles through necessity rather than passion or commercial opportunity. Their core skills are frequently directed towards matching building design and function with their client’s brief and articulating this match through the associated documentation and communication with the builder.

Despite the huge growth and evolution of project management since it emerged in something approaching its current form in the 1950s, Sydney’s architects frequently coordinate and administer substantial house alterations and additions contracts.

This is despite the development and administration of a project delivery plan being time consuming, carrying a significant degree of risk and representing the lowest margin of an architects’ overall fee.

The key message within this blog post is that All In Project Management does not seek to supplant any part of the architect’s design or documentation responsibilities. Nor does it set out to interrupt the critical communication and interactions between designer and builder throughout construction regarding documentation and buildability issues.

The service looks instead to bring the following elements to substantial residential refurbishments and rebuilds with the objective of making the role of a project’s most important player, the architect, quicker and easier;

  • Improve client decision-making processes with early involvement around budget and timing priorities as well as brief feasibility and practicality;
  • Improve brief quality prior to engagement of the architect;
  • Engage and manage early-stage consultants necessary for design development and statutory (Council) approvals;
  • Conceive and execute specific risk identification and risk management procedures associated with the wider project and its delivery;
  • Implement early neighbour notification and consultation processes as part of the statutory approvals/Council process; and
  • Absorb the time-intensive elements of tendering, contract administration and progress/variation claims.

The service brings another important commercial element in that we can act as an additional business development “funnel” for architects by referring suitable future residential design opportunities that may not have otherwise been available. This has benefits beyond the obvious mutual opportunities for architects and All In Project Management Project Management in that more homeowners will benefit from the application of a specific service aimed at reducing their time, cost and risk.

Client briefs are cleaner and simpler, there’s no creative interference from the project manager and the time-intensive elements of project management and contract administration are simply taken away.